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Best Practices

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Be Specific

Instead of:
Write:

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Use Examples

Instead of:
Write:

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Prioritize Instructions

Put the most important guidelines first:
  1. Critical rules (what never to do)
  2. Tone and style preferences
  3. Standard inclusions (signature, disclaimers)
  4. Nice-to-haves (optional flourishes)

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Update Regularly

Review and update your prompt:
  • Monthly for active changes
  • After role changes
  • When feedback patterns emerge
Dramatic prompt changes can temporarily affect draft quality while your agent adapts. Make incremental changes for best results.

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Advanced Techniques

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Conditional Instructions

Set rules for different scenarios:

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Persona-Based Prompts

Create different styles for different audiences:

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Learning Directives

Tell your agent how to learn:

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Testing Your Prompt

After updating your prompt:
  1. Wait for 2-3 new draft emails
  2. Review if they match your instructions
  3. Note any discrepancies
  4. Refine the prompt for clarity
Your agent combines your prompt with learned patterns from your actual email edits. Both work together to improve draft quality.

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Troubleshooting

Make sure you saved your prompt. Changes are applied to new drafts immediately, but won’t retroactively change existing drafts.
Check if your instructions conflict with each other. Also, your agent balances prompt instructions with learned behavior - if you consistently edit away from the prompt, it will adapt to your actual style.
Simplify your prompt. Focus on the top 5-10 most important guidelines. Over-complicating can reduce draft quality.